Privacy Policy

At Kyoto International Language Academy, we are committed to protecting the privacy and personal information of our students, staff, and visitors. This Privacy Policy outlines our practices regarding collecting, using, and disclosing personal information in compliance with applicable laws and regulations in Japan.

1. Information Collection:

We collect personal information to provide better services and enhance your learning experience. This information may include, but is not limited to:

- Name

- Contact details (email, phone number, address)

- Date of birth

- Nationality

- Educational background

- Language proficiency levels

- Payment information

2. Use of Information:

The personal information collected is used for the following purposes:

- To enroll and register students in courses

- To provide educational services and support

- To communicate important updates and information

- To process payments and issue receipts

- To comply with legal obligations and regulations

3. Information Sharing:

We do not sell, rent, or lease personal information to third parties. Information may be shared with:

- Service providers who assist us in our operations (e.g., payment processors)

- Government authorities when required by law

- Other educational institutions with the student’s consent for transfer or exchange programs

4. Data Security:

Kyoto International Language Academy employs appropriate technical and organizational measures to safeguard personal information against unauthorized access, alteration, disclosure, or destruction. We regularly review our security practices to ensure the integrity and confidentiality of your data.

5. Access and Correction:

Individuals have the right to access their personal information and request corrections if necessary. Requests for access or correction should be directed to our Privacy Officer at [contact information]. We will respond to such requests in accordance with applicable laws.

6. Retention of Information:

Personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once personal information is no longer needed, it will be securely disposed of.

7. Changes to this Privacy Policy:

Kyoto International Language Academy reserves the right to update this Privacy Policy from time to time. Any changes will be communicated to students and staff through official channels and posted on our website.

8. Contact Information:

If you have any questions or concerns regarding this Privacy Policy or our data practices, please contact our Privacy Officer at contact@kyotolanguageacademy.com.

By enrolling and participating in our language programs, you consent to the collection and use of your personal information as described in this Privacy Policy.

Thank you for trusting Kyoto International Language Academy with your personal information. We are committed to ensuring your privacy and providing a safe and supportive learning environment.